PANO TOC–Delete 03.01.17

INTRODUCTION

Organizational and Senior Management Structure x
Department Descriptions x

1. WORKPLACE PRACTICES

Drug-Free Workplace 1-2
Equal Employment Opportunity (Revised) 1-5
Contracts and Consultants 1-5
Harassment (Revised) 1-6
Harassment and Discrimination (Revised) 1-7
Conflict of Interest 1-10

2. ABOUT YOUR JOB

Confidentiality 2-1
Ownership of Materials. 2-2
Consulting and Honoraria 2-2
Outside Business Interests 2-2
Personal Beliefs and Partisan Political Activity 2-2
Whistle Blower 2-3
Personnel Records 2-3
Hours of Work 2-5
Telecommuting 2-5
Smoking Policy (Revised) 2-6
Weapons 2-7
Personal Appearance 2-7
Violence in the Workplace 2-7

3. LEAVE POLICIES

Annual and Sick Leave (Paid Time Off) (Revised) 3-1
Vacation Leave (Revised) 3-3
Sick Leave (Revised) 3-4
Excused Absences 3-5
Jury Duty 3-5
Military Training Leave (Revised) 3-5
Leave of Absence (Revised) 3-7
Bereavement Leave 3-8
Voting 3-8
School Visitation Leave 3-8
Weather-Related Closure 3-9
Emergency Closure 3-9
Leave Requests 3-10
Holidays 3-10
Personal Days 3-11
Compensatory Time 3-11
Family and Medical Leave Act (FMLA) (Revised) 3-11
Administrative Leave 3-16

4. YOUR BENEFITS & INSURANCE COVERAGE

Introduction to Employee Benefits 4-1
Benefits for Part-Year Staff 4-2
Short-Term and Long-Term Disability Leave 4-2
Unemployment Compensation 4-2
Insurance Benefits: 4-2
Workers’ Compensation Insurance 4-4
Unemployment Compensation 4-4
Medical Insurance Coverage 4-4
Dental Insurance Coverage 4-4
Life Insurance 4-5
Accidental Death and Dismemberment Insurance 4-5
Domestic Partnership……..………………………………………………………4-5
Continuance of Medical/Dental Insurance Coverage Under COBRA 4-6
Employee Assistance Program ………………………………………… 4-7
Vision Discount Service 4-8
Dependent Care Reimbursement Plan 4-8
Health Care Spending Account …………………………………………………..4-8
Retirement 4-8
Tuition Assistance 4-9
Other Benefits 4-10
Big Bank Free Checking 4-10
Credit Union Membership 4-10
Discount Club Membership 4-10

5. COMMUNICATION

Voice Mail Greeting and Voice Mail Tips 5-1
Personal Long-Distance Phone Calls 5-2
Use of Cellular Phones (Revised) 5-2
Electronic Communication (Revised) 5-3
Our Newsletter 5-4

6. CAREER DEVELOPMENT

Announcements of Job Vacancy 6-1
Employee Referral Bonus 6-2
Classification of Employee Positions 6-2
Job Descriptions 6-3
New-Hire Probation 6-3
Performance Appraisals 6-3
Membership in Professional and Civic Organizations,
And Meeting Attendance 6-4
Employment of Relatives 6-4
Grievance Procedures 6-4
Consecutive Unauthorized Days of Absence 6-4
Corrective Action 6-5
Employee References and Requests for Information 6-6
Benefit Options at Termination 6-7
Resignation and Exit Interview 6-7
Final Pay 6-8

7. COMPENSATION AND ACCOUNTING PROCEDURES

Timesheets 7-1
Program/Grant 7-1
Leave 7-1
Signature 7-1
Salary Basis Policy for Exempt Employees 7-1
Overtime for Nonexempt Employees 7-3
Payroll 7-3
Helpful Hints for Employees 7-4
Salary Advances 7-4
Expense Advances 7-5
Expense Reports 7-5
In-Town Expenses 7-5
Out-of-Town Travel 7-6
Check Requests 7-6
Confidential Reporting of Financial Improprieties 7-7
Document Retention Policy 7-7

8. BUILDING PROCEDURES

Emergency Procedures 8-1
Security Procedures 8-1
Entry Cards 8-1
Security System 8-1
Building Etiquette 8-1
Facility and Equipment Problems 8-1
Parking 8-1
Refrigerators 8-1
Personal Possessions 8-2
Space Heaters 8-2
Radios at Work 8-2

9. CODE OF ETHICS 9-1

FORMS AND ADDITIONAL INFORMATION

Employee’s Receipt of Handbook (Revised)……. FORMS-2-3
Conflict of Interest Policy, & Disclosure Statement FORMS-4-6
Confidentiality Agreement (Revised) FORMS-7
Request for Employee Leave Contribution FORMS-8
Authorization to Release Medical Information FORMS-9
Application for Tuition Assistance FORMS-10-11
Request for Salary Advance FORMS-12
Electronic Communications Agreement FORMS-13
New Employee Orientation Checklist (Revised) FORMS-14-15
Reference Waiver FORMS-16-17
COBRA Notification Letter (Revised, replaced with new document) FORMS-18-29
FMLA Leave Request Form (New document) FORMS-30-31
Employment Application Form FORMS-32-34
Job Description FORMS-35
State and Federal Posting Requirements FORMS-36-39
Document Retention Policy and Document Retention Schedule FORMS-40-44