Administrative Assistant

Centre County Women’s Resource Center
Job Description: Administrative Assistant
Draft Revised 11/4/11

Essential Duties and Responsibilities:

  1. Provide administrative support services to CCWRC staff, board members and committees, as directed. Includes preparation of correspondence, assistance with grant proposals, reports, faxes, copying and collating of various materials, reports preparation, and mailings as necessary. Other duties as assigned.
  2. Serve as receptionist. Respond to phones and doors maintaining the security of the building and directing those seeking services to the appropriate staff. Maintain open communication with CCWRC staff to coordinate efforts meeting the needs of CCWRC clients.
  3. Maintain and facilitate electronic communication between staff and between the CCWRC and the community. Maintain google calendars for events and out of office. In conjunction with the Outreach Team, update the CCWRC website and Facebook pages.
  4. Assist Team Directors with staff selection process. Includes the preparation and mailing of position announcements, acknowledgment of applicants, preparation of interview and orientation packets.
  5. Serve as Recording Secretary to the Board of Directors; take minutes at regularly scheduled Board meetings.
  6. Review daily incoming mail and distribute. Prepare monthly board meeting announcements and meeting materials. Prepare outgoing mail as directed.
  7. Maintain office supply inventory. Includes inventory of supplies on-hand, and coordination of the purchase and delivery of needed supplies/materials.
  8. Maintain administrative files. Maintain and update all CCWRC policies and procedures.
  9. Attend staff meetings. Participate in CCWRC committees and/or teams, when appropriate.
  10. Coordinate maintenance of office equipment and building, as required.
  11. Provide direct services to survivors as necessary, including participation on emergency rotation schedule for the hotline. Maintain client confidentiality.
  12. Maintain current knowledge in the field by attending seminars/workshops to increase professional knowledge and effectiveness.
  13. Supervised by the Director of Administration/Chief Financial Officer.

Qualifications:
Minimum of two year’s office experience required or secretarial degree. Proficiency in word processing, spreadsheet and database software applications required. Must be able to work with clients in stressful situations. Individuals must commit to CCWRC’s mission of working toward social change for women and against the intersections of oppression that affect victims and survivors who seek our services. Staff members must also commit to participate in and contribute to creating an anti-racist ethic within our organization.

Staff members must evidence a commitment to:
– the provision of domestic violence and sexual assault services with a feminist perspective;
– the struggle against ageism, classism, racism, ableism, homophobia and heterosexism;
– support and involve people of all racial, social, ethnic, religious, cultural and economic groups.

Successful completion of the CCWRC counselor/advocate training program
Must receive Act 33 and 34 clearances
Must have reliable means of transportation

Hours worked per week: 40
Non-exempt position

Employee Signature:                                                               Date:                          

Supervisor Signature:                                                              Date: